£1,000 build
One area of the business, such as your customer records and quotes, or your bookings.
£132.33 a monthfor the first 12 months, then £49 a month
- Year 1 cost
- £1,588
- 5 year cost
- £3,940
- 10 year cost
- £6,880
What will your software subscriptions cost you over the next five years?
Pick the software you pay for each month and see what it adds up to over 5 and 10 years. Then see what you save by owning one system, built around your business, that does the same jobs.
Start from a typical business, then change anything:
Typical UK prices, checked October 2026 · All figures ex VAT · Change any price to match your bill
Business Current Account
Software direct debits
StatementOctober 2026
- 01 OctDD TRADIFY£37.00
- 01 OctDD SATAGO£45.00
- 03 OctDD MAILCHIMP£34.00
- 05 OctDD CANVA BUSINESS£15.00
- 08 OctDD NICEJOB£94.00
- 12 OctDD ZAPIER£22.50
- 15 OctDD SLACK£7.00
Software this month£254.50
Every year£3,054
Example: a trades firm
Pick the software you pay for
Each price is the plan most small businesses pick. Paying something different? Change it in your bill.
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Nothing matches that. Add it as your own software below.
What you save with a system of your own
Subscriptions never end and most go up every year. Your own system is paid for in 12 monthly payments, then £49 a month.
Example: a trades firm. Pick your own software to see your figures.
A bespoke software system could cost just...
Looking ahead
Software prices rose 13.2% a year to the end of 2025, according to Vertice’s SaaS Inflation Index, so the slider starts at 10%. Price rises apply to the subscriptions only; your system is shown at today’s £49 a month for hosting and support. All figures exclude VAT.
Four build prices, side by side
Every build is a fixed price agreed in writing before work starts. Here it is spread over 12 equal monthly payments with nothing added on, then you pay £49 a month for hosting and support.
£3,000 build
The core of the business in one place: customers, quotes, jobs or bookings, and invoicing.
£299.00 a monthfor the first 12 months, then £49 a month
- Year 1 cost
- £3,588
- 5 year cost
- £5,940
- 10 year cost
- £8,880
£5,000 build
Most of the business, with automations, a login for every role and a customer portal.
£465.67 a monthfor the first 12 months, then £49 a month
- Year 1 cost
- £5,588
- 5 year cost
- £7,940
- 10 year cost
- £10,880
£10,000 build
The whole business in one system: stock and orders, reporting, AI, and links to the software you still use.
£882.33 a monthfor the first 12 months, then £49 a month
- Year 1 cost
- £10,588
- 5 year cost
- £12,940
- 10 year cost
- £15,880
These four prices are there to compare against. Your actual price is fixed after the free prototype, once we both know what your system needs to do. You can also pay in full, or over 3 or 6 months.
Everything you picked, in one system
One login for everyone. Each person sees what their role needs, on the office PC, a tablet or their phone, and you pay no per-person fees however much the team grows.
Customers & CRM
Ready when you need it
Quotes & proposals
Ready when you need it
Invoicing & payments
Ready when you need it
Stock control
Ready when you need it
Orders & fulfilment
Ready when you need it
Bookings & scheduling
Ready when you need it
Teams & permissions
Ready when you need it
Email in one inbox
Ready when you need it
Live chat & messages
Ready when you need it
Reports & live figures
Ready when you need it
Automation & AI
Ready when you need it
Customer portal
Ready when you need it
Built and working within a month
You see your system working before you pay anything, and most are up and running within a month of you saying yes to the prototype.
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Week 1
Your free working prototype
Tell us how the business works. We build a working prototype of your system and send it over for you to try.
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Week 2
Built around your answers
You tell us what to change. We build the real system with your screens, your steps and a login for each of your team.
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Week 3
Your information brought across
Customers, jobs, prices and products come across from the spreadsheets and software you use now, and we test it all with you.
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Week 4
Live, with your team on it
Your team starts using it, we stay on hand while everyone settles in, and you start cancelling subscriptions.
Questions people ask
Something else on your mind? Ring us on 01903 368559 or message us, and you’ll speak to the people who would build your system.
Each one is the supplier's published price in October 2026 for the plan a small business usually picks, without VAT and on monthly billing where that is offered. A few, such as Hootsuite and Trustpilot, only sell yearly plans, so we show their yearly price divided by 12. Prices only shown in dollars were converted to pounds. Your own bill may be different, so change any price in your bill to match it.
No. We replace the subscriptions a system of your own does better and connect to the ones you still need, such as Xero, QuickBooks or Sage for your accounts and Microsoft 365 or Google Workspace for email. That is why those are not on this calculator.
It depends on how much of the business the system covers and how many other systems it connects to. The four prices here are examples to compare against. Your price is fixed in writing after the free prototype, once we both know exactly what it needs to do.
Hosting, support and the AI features, from £49 + VAT a month. It does not go up when you take on staff, because there are no per-person fees.
Yes. This calculator spreads it over 12 equal monthly payments, at the same fixed price with nothing added on and no finance company. You can also pay in full, or over 3 or 6 months.
Software companies put their prices up most years. Vertice, which tracks more than $75bn of business software spending, measured prices rising 13.2% a year to the end of 2025, against general inflation of 2.7%. The calculator starts at 10%, below that figure. Per-person prices also go up every time you take someone on. Set the rise to 0% if you would rather leave it out.
You see a working prototype first, free. Most systems are built and working within a month of you saying yes to it.
Imagine opening one screen and seeing your whole business.
Tell us how your company works and what a good Monday morning would look like. We’ll show you a working prototype before you spend a penny.